Setup A New User With Email Signatures

 

To Setup a New User with email signature

Theoretically (as far as I understand) all that needs to be done for a new user to get email signatures is for them to be assigned a 365 license and then they will automatically be added to the Signature_Users group . This group is a dynamic group and only users who are assigned a 365 mail enabled license will be members.

This group also is used to distribute the Signature 365 Apps. Signature 365 has the Outlook Add-in and Web App. Both should be distributed automatically once the user is a member of the Signature_Users group

Signature 365 pulls information for the email signature from the AD user setup 

 

• Full Name is taken from Display Name INfield in AD
• Job Title is taken from Title field in AD
• Email is taken from Email field in AD
• CompanyName is taken from Company field in AD
• Mobile is taken from Mobile field in AD
• Phone is taken from Telephone Number field in AD
• ExtensionComment is taken from ???? field in AD

 

 

New Shared Mailbox Signature

Shared mailboxes that are are part of the 365 Group Signature Groups, will also be allocated a signature. This group is not dynamically assigned and shared mailboxes must be manually added to the group.

Shared mailbox signatures are applied to emails when a email is sent from a shared mailbox. 

These are formatted slightly differently, they include the following information

 

• Sender.FullName is taken from the users Display Name field in AD
• Sender.Jobtitle is taken from the users Title field in AD
• CompanyName is taken from the shared mailbox Company field in AD
• Phone is currently hard coded in the signature design
• Email is taken from the shared mailbox email field in AD