# SharePoint Accessing and sharing files in SharePoint — PBR's shared document platform. # SharePoint Sharing Folders/Files ## Step-by-step guide 1. Go to **[https://puffingbillyrailway.sharepoint.com/SitePages/Home.aspx](https://puffingbillyrailway.sharepoint.com/SitePages/Home.aspx)** and sign in if prompted with your PBR credentials. 2. Click on ****Documents.**** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/za9image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/za9image.png) 3. Click on the relevant folder where the folder/file is located. 4. Select the folder you wish to share, hover over the folder and then click the **Share** button. If it is a file, enter the folder then select the file you wish to share. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/njKimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/njKimage.png) 5. A window will appear. Click on the button to modify who the folder will be shared with. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/NFoimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/NFoimage.png) 6. Click on **Anyone** with the link. You can also set an **expiration date** for the link and whether the user will be able to edit. Click ****Apply.**** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/a2qimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/a2qimage.png) 7. Enter in the user’s email address, you can also enter a message if required. Once you have added all the users click ****Send.**** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/chIimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/chIimage.png) 8. The person you shared the link with will receive an email with a link to the folder you shared. # Syncing a SharePoint Folder to Windows File Explorer You can use the below instructions to sync a SharePoint folder to your Windows File Explorer ## Step-by-step guide 1. You will receive an email from a member from IT alerting you that you have a folder shared with you. Click on the **Open button** in the email. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/BMJimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/BMJimage.png) 2. You will be taken to the SharePoint folder that has been shared with you. 3. On the top menu there will be a **sync button**. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/pJvimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/pJvimage.png) 4. Your web browser will alert you that it is trying to open in OneDrive. Click the **Open button**. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/TMFimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/TMFimage.png) If you are already signed into OneDrive follow the **OneDrive already Setup** steps. If this is the first time you are signing into OneDrive then follow the **First Time Setup for OneDrive** steps. **OneDrive already Setup** 1. You will receive a message that the folder has synced. 2. Click on the Windows File Explorer icon on the task bar. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/73Zimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/73Zimage.png) 3. Click on **Puffing Billy Railway** on the left hand menu. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/85Wimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/85Wimage.png) 4. You will now be able to see the shared folder. **First Time Setup for OneDrive** 1. If you haven't signed into OneDrive before you may be asked to sign in. Click on the **Sign In** button. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/1YXimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/1YXimage.png) 2. You will be given the location of the folder. Click on the **Next button.** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/Nrlimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/Nrlimage.png) 3. Click the **Next button.** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/yDiimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/yDiimage.png) 4. Click the **Next button.** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/eECimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/eECimage.png) 5. Click the **Next button.** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/Sb6image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/Sb6image.png) 6. Click the **Later button.** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/vlaimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/vlaimage.png) 7. Click the **Open my OneDrive folder button.** [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/xy0image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/xy0image.png) 8. Windows File Explorer will open and display the folder. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/scaled-1680-/5lrimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2022-10/5lrimage.png) # How to: Add a Quick Link on a SharePoint Page (OIC) 1. Grab the website link you want to add to the page. For this example, I will be adding the Bushfire Mangement Plan to the [OIC Quick Reference Guide](https://puffingbillyrailway.sharepoint.com/sites/Intranet/SitePages/OIC-QRG.aspx) 2. Click on the document in the location it is stored. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/h97image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/h97image.png) 3. Copy the entire webpage link in the address bar. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/w99image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/w99image.png) 4. Go to the SharePoint page you wish to add a "Quick Link" [OIC Quick Reference Guide](https://puffingbillyrailway.sharepoint.com/sites/Intranet/SitePages/OIC-QRG.aspx) 5. Click Edit on the right-hand side of the page. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/8qAimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/8qAimage.png) 6. Click in the blank space to select the Quick Links widget, you should then get a popup to Add Link [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/Tt7image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/Tt7image.png) 7. Select **From a Link** and add website link from the page you wish to access. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/1AUimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/1AUimage.png) 8. Paste the webpage link to the site/document, make sure the tile is selected and hit Select in the bottom right. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/7gpimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/7gpimage.png) 9. The default name may be incorrect. If so you can click on the link tile and select edit. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/mqAimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/mqAimage.png) 10. you can then edit the name of the tile under Title. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/ezaimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/ezaimage.png) 11. in this area you can also edit the thumbnail if you would like it be more relevant. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/scaled-1680-/6mJimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-04/6mJimage.png) # How to: Add a folder to a quick link button 1. Go to the SharePoint Site or Page you wish to add a link to, click edit in the top right. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/scaled-1680-/image.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/image.png) 2. Click Add Links [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/scaled-1680-/QbUimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/QbUimage.png) 3. Navigate to the folder you wish to add, in this cate its under **Site > Documents > People and Culture.** Click the Folder you wish to add on the left. Then click **Select**. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/scaled-1680-/o9Wimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/o9Wimage.png) 4. It should automatically open the Buttons settins & Options on the right side. HEre you can edit the Buttons name, Thumbnail (Icon) and link. And Icon can give the button some quick relevancy when looking around. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/scaled-1680-/uqdimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/uqdimage.png) 5. If this option doesnt show, you can click the Quick Link button while in edit mode, and click the **Edit** option. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/scaled-1680-/BwXimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/BwXimage.png) 6. When done click Republish & test the link. [![image.png](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/scaled-1680-/vzEimage.png)](https://bookstack.pbr.org.au/uploads/images/gallery/2026-05/vzEimage.png)