# Reporting Suspicious Emails to IT

## Overview

If you receive an email that looks suspicious, report it to IT immediately using the **Report Phishing Email** button in Outlook. Do not click any links or open attachments first.

For guidance on how to spot a phishing email, see: [Recognising and Reporting Phishing Emails](https://bookstack.pbr.org.au/books/security-awareness/page/recognising-and-reporting-phishing-emails)

---

## Outlook Desktop (Windows)

1. Select the suspicious email in your inbox
2. In the ribbon at the top, click the **Report Phishing Email** button 
    - If you cannot see it, click the **... (more options)** button in the ribbon to find it
3. A confirmation dialog will appear — click **Report**
4. The email will be forwarded to IT and removed from your inbox

---

## Outlook on the Web (Browser)

1. Open the suspicious email
2. Click the **three dots (...)** menu at the top right of the email
3. Select **Report** > **Report phishing**

---

## Outlook Mobile App

1. Open the suspicious email
2. Tap the **three dots (...)** at the top right
3. Select **Report junk** or **Report phishing**

---

## If You Cannot Find the Report Button

Forward the email to <helpdesk@pbr.org.au> and note that you believe it is a phishing attempt. Include the original email as an attachment if possible (in Outlook: select the email, then drag it into a new email).

---

## Already Clicked a Link?

Contact IT Helpdesk immediately at <helpdesk@pbr.org.au>. Do not wait — fast action significantly reduces the impact of a compromised account.