Sharing Folders & Files Step-by-step guide Navigate to the folder/file you wish to share, right click the folder/file and click on  Share. Select who you would like to have access to the folder/file. For example, if you wish to share the folder/file with only specific users you can select  Specific people . By default, the user will have editing access. Untick  Allow editing  if you wish the user/s to only have read access. Click  Apply  when done. Enter in the user’s name and click  Send . The user will receive an email letting them know they now have access to the folder/file. If you share a folder it will share all folders and files within that folder. You will need to do each folder or file individually if you only want certain items to be shared.